Privacy notice
Last updated: 14 November 2026
Who is responsible for your information
Superphase is the trading name of Superphase Technologies Ltd, which is responsible for the personal information described in this notice.
Registered office: 59 Hillfoot Drive, Leeds LS28 7QL.
For privacy questions or requests, contact James Hull at hello@superphase.tech.
This notice covers visitors to superphase.tech and people who contact Superphase or book an introductory meeting.
Information collected and why it is used
When you contact me or book a meeting, I collect the information you provide. This may include your name, work email address, company, role, contact details, booking information and correspondence about your enquiry.
I use this information to respond, arrange meetings, understand your requirements and discuss possible work together.
The usual lawful basis is legitimate interests: communicating with prospective clients and managing business enquiries. Where you are personally entering into a contract with Superphase, processing necessary to take steps at your request before that contract is based on those pre-contractual steps.
You do not have to make an enquiry or book a meeting. However, I need enough information to respond or arrange the meeting. When you visit this website, Cloudflare processes technical information to deliver and protect the site, monitor its operation and provide aggregated website analytics. I use this information to maintain a secure, reliable website and understand how its content is being used and can be improved. Where personal information is processed for these purposes, the lawful basis is legitimate interests.
Service providers and sharing
Superphase uses Microsoft 365 for email and business communications, Calendly to arrange meetings, and Cloudflare for website hosting, security, technical monitoring and analytics. These providers process relevant information to deliver their services.
Information may also be disclosed where required by law or where necessary to obtain professional advice or establish, exercise or defend legal claims.
International transfers
Superphase uses Calendly for meeting bookings, Microsoft 365 for email and business communications, and Cloudflare to host and deliver this website.
These services may process personal information outside the UK. Calendly stores booking information in the United States.
International transfers are covered by the relevant providers’ data protection arrangements. Depending on the provider and transfer, these include UK-recognised adequacy arrangements or contractual safeguards.
For more information about the safeguards applicable to your information, contact hello@superphase.tech.
How long information is kept
Enquiry correspondence and meeting records are kept for 12 months after the last meaningful contact, unless the enquiry leads to an engagement or there is a specific reason to retain them longer.
Where an enquiry becomes client work, relevant information forms part of the client record. Information about its use and retention will be provided as part of the engagement.
Cloudflare processes technical request information and maintains operational logs for security, performance monitoring and troubleshooting. It also provides aggregated website usage statistics. Technical logs are retained for limited periods according to the Cloudflare services and settings in use.
Information is deleted or anonymised when it is no longer needed.
Cookies and website services
This website does not use advertising cookies or analytics cookies.
We use Cloudflare Web Analytics to understand website traffic and performance, including page views, referral sources, general geographic locations and loading performance. Cloudflare Web Analytics does not use cookies, identify individual visitors or track people across websites. We use these statistics to understand and improve the website.
The site is delivered by Cloudflare. To protect it and keep it available, Cloudflare may set a small number of strictly necessary cookies, but only when the related protection applies. For example:
__cf_bmhelps distinguish people from automated bots. It expires after 30 minutes of inactivity.cf_clearancerecords that you have passed a security check, so you are not asked again.
Cloudflare states that these cookies are strictly necessary to provide its service and that it does not use them to track people from site to site. Cloudflare publishes the full list of cookies it may set.
Booking links take you to Calendly’s own website. Nothing from Calendly is embedded on this site, so Calendly’s own privacy and cookie policies apply only once you are on its site.
You can block or delete cookies in your browser settings. If you block the cookies Cloudflare uses for security checks, you may not be able to reach the site.
Your rights
Depending on the circumstances and the lawful basis for processing, you may ask to access your personal information, correct it, have it deleted, restrict its use or receive it in a portable format.
You may also object to processing based on legitimate interests. If any processing relies on your consent, you can withdraw that consent at any time without affecting the lawfulness of processing before withdrawal.
To make a request, email hello@superphase.tech.
Concerns and complaints
If you have concerns about how Superphase handles your information, please contact me so I can investigate.
You also have the right to complain to the Information Commissioner’s Office, the UK’s data protection regulator. Visit ico.org.uk/make-a-complaint.
Changes to this notice
This notice will be updated when necessary to reflect changes in how Superphase handles personal information. The date above shows when it was last updated.